This is a sample Full Preflight Report
Every section below is exactly what you get for $49 — generated from a sample grant packet, not a real customer's data.
Full Preflight Report
Hopewell Youth Enrichment Fund
Hopewell Family Foundation · Riverside Youth Center
Deadline
August 14, 2026
Date generated
June 28, 2026 at 2:00 PM
Risk level
High riskExecutive Summary
Youth enrichment grant with a hard portal deadline and several unresolved eligibility items.
Total requirements
18
Complete
2
Missing
12
Needs review
3
High-Priority Issues
Missing signatures
2Authorized Official signature
Not startedSF-424 cover form must be signed by an organizational officer, not the program contact.
Board Chair signature on assurances page
Not startedAssurances and Certifications page requires a wet or verified digital signature.
Missing budget documentation
2Budget Narrative Form
Not startedLine-item budget with narrative justification for each expense category.
Indirect cost election not specified
Needs reviewFlag for review: choosing the de minimis rate vs. a negotiated rate affects your budget narrative.
Missing required attachments
1Most recent audited financial statement
In progressAudit or financial review from the most recently completed fiscal year.
Unclear eligibility
2SAM.gov registration status not confirmed
Needs reviewGuidelines require an active SAM.gov registration, but this was not addressed in the uploaded text. Verify before submitting.
No mention of DUNS/UEI number source
Needs reviewForm requires a UEI number. Confirm your organization has one on file — this can take 1-2 weeks to obtain if missing.
Deadline conflicts
2Application deadline
Not startedFull proposal must be submitted by 5:00 PM ET on the due date. Late submissions are not accepted.
Letter of Intent deadline
Not startedA non-binding Letter of Intent is due 3 weeks before the full proposal deadline.
Formatting / page-limit issues
2Narrative limited to 10 pages
Not started12-point font, 1-inch margins, single-spaced. Appendices do not count toward the limit.
Budget narrative limited to 2 pages
Not startedSeparate page limit from the project narrative.
Other high-priority items
2SF-424 Application for Federal Assistance
In progressStandard cover form with organization legal name, EIN, and DUNS/UEI number.
Submit through Grants.gov portal
Not startedOrganization must have an active SAM.gov registration before submitting.
Required Document Checklist
| Requirement | Category | Priority | Source reference | Status | Notes |
|---|---|---|---|---|---|
| Application deadline | Deadlines | high | Section 1, paragraph 1 | Not started | Full proposal must be submitted by 5:00 PM ET on the due date. Late submissions are not accepted. |
| Letter of Intent deadline | Deadlines | medium | Section 1, paragraph 2 | Not started | A non-binding Letter of Intent is due 3 weeks before the full proposal deadline. |
| SAM.gov registration status not confirmed | Eligibility | high | Section 2, eligibility requirements | Needs review | Guidelines require an active SAM.gov registration, but this was not addressed in the uploaded text. Verify before submitting. |
| No mention of DUNS/UEI number source | Eligibility | high | SF-424 instructions | Needs review | Form requires a UEI number. Confirm your organization has one on file — this can take 1-2 weeks to obtain if missing. |
| SF-424 Application for Federal Assistance | Required Forms | high | Required forms list, item 1 | In progress | Draft started — waiting on confirmed EIN from finance before final submission. |
| Budget Narrative Form | Budget | high | Required forms list, item 2 | Not started | Line-item budget with narrative justification for each expense category. |
| Indirect cost election not specified | Budget | medium | Budget instructions, footnote 3 | Needs review | Flag for review: choosing the de minimis rate vs. a negotiated rate affects your budget narrative. |
| IRS 501(c)(3) determination letter | Attachments | high | Required attachments, item 1 | Complete | On file from the 2024 renewal — confirmed still current. |
| Board of Directors list | Attachments | medium | Required attachments, item 2 | Complete | Current roster including names, titles, and affiliations of board members. |
| Most recent audited financial statement | Attachments | high | Required attachments, item 3 | In progress | Audit or financial review from the most recently completed fiscal year. |
| Authorized Official signature | Signatures | high | Signature page instructions | Not started | SF-424 cover form must be signed by an organizational officer, not the program contact. |
| Board Chair signature on assurances page | Signatures | medium | Assurances page | Not started | Assurances and Certifications page requires a wet or verified digital signature. |
| Narrative limited to 10 pages | Formatting & Page Limits | medium | Formatting requirements | Not started | 12-point font, 1-inch margins, single-spaced. Appendices do not count toward the limit. |
| Budget narrative limited to 2 pages | Formatting & Page Limits | low | Formatting requirements | Not started | Separate page limit from the project narrative. |
| Submit through Grants.gov portal | Submission Rules | high | Submission instructions | Not started | Organization must have an active SAM.gov registration before submitting. |
| Single PDF file required | Submission Rules | medium | Submission instructions | Not started | All attachments must be combined into a single PDF; separate files are rejected by the portal. |
| 10% cost-share / match required | Matching Funds | medium | Cost share requirements | Not started | Applicant must document a minimum 10% non-federal cost share in the budget. |
| Review criteria weighting | Scoring Criteria | low | Review process section | Not applicable | Proposals are scored on need (30%), program design (40%), and organizational capacity (30%). |
Submission Rules
- Submission method
- Online portal
- Deadline
- August 14, 2026
Narrative limited to 10 pages
12-point font, 1-inch margins, single-spaced. Appendices do not count toward the limit.
Budget narrative limited to 2 pages
Separate page limit from the project narrative.
Submit through Grants.gov portal
Organization must have an active SAM.gov registration before submitting.
Single PDF file required
All attachments must be combined into a single PDF; separate files are rejected by the portal.
Suggested Folder Structure
- 01 Guidelines
- 02 Application Forms
- 03 Narrative
- 04 Budget
- 05 Letters of Support
- 06 Required Attachments
- 07 Signatures
- 08 Final Submission
- 09 Proof + Confirmation
Final Submission Checklist
- All required files attached
- All signatures complete
- Budget and narrative match
- File names checked
- Portal account tested
- Confirmation saved
Disclaimer
This report is an organizational aid and may not catch every requirement. Review the funder's official instructions before submitting.
GrantPacketCheck helps organize grant requirements and flag possible missing items. It does not provide legal, financial, or grant-writing advice. Always review funder instructions before submission.
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